The Bridge of Central Massachusetts

  • Part Time Administrative Assistant

    Job Locations US-MA-Southbridge
    ID
    2018-2990
    # of Openings
    1
    Category
    Administrative
    Min
    USD $14.18/Yr.
    Type
    Regular Part-Time
  • Overview

    The Administrative Assistant is responsible for general administrative duties such as filing, answering the telephone, and computer related tasks. 

    Responsibilities


    1. Perform general office duties which include answering phones, typing documents, filing, copying, operating the computer, maintaining accurate and timely records/files.

    2. Maintain confidentiality of sensitive information.

    3. Greet, direct, and support visitors.

    4. Sort and distribute daily mail and ensure accurate and timely communication of pertinent information.

    5. Provide general office support to the programs as needed.

    6. Collect and enter necessary data and prepare reports, including event reporting, meeting minutes, safe guarding data, address lists, and caseload lists.

    7. Schedule, check scores, and print certificates for staff’s MAP tests.

    8. Track stock of office supplies, order when needed, and ensure spending is within budgetary guidelines.

    9. Direct office cleaning crews as necessary.

    10. Maintain relevant professional skills by attending training workshops and weekly supervisions.

    11. Support programs with duties including maintenance of confidential files, data entry, and coordination with outside service providers.

    12. Operate voicemail system and provide information to staff.

    13. Provide support for agency and program events.

    14. Prepare training packets and other material for meetings.

    15. Prepare enrollment packets including consents and other documents for enrollment meetings.

    16. Start electronic record for new enrollments through Ehana system.

    17. Perform assigned audits.

    18. Maintain petty cash, including keeping accurate detailed records.

    19. Scheduling meetings for conference/training rooms.

    20. Ensure updating and entering of guardianship dates, documents, and other relevant information to guardianship file.

    Qualifications

    High School Diploma or equivalent required.  Three years related experience and/or post-high school    business training preferred.  Experience with MS Word and Excel preferred.

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